In one paragraph
CraftMyClub is an all-in-one management platform for sports academies, clubs and coaching centres in India. It replaces the registers, spreadsheets and WhatsApp juggling that most academies run on: owners get a live view of revenue, dues and academy health; coaches mark attendance in one tap and assess players pitch-side; parents see schedules, fee status and professional progress reports. On top of daily operations it adds what growing academies actually need — an admissions CRM, match management with per-player statistics, GST-compliant invoicing, a club store and event ticketing. It is built in India, for Indian clubs, by Eqaim Technology and Services Private Limited.
Who uses it
- Owners & directors — Web dashboard with revenue, pending dues, enrolment and attendance across every centre.
- Coaches — Web and mobile: one-tap batch attendance, player assessments, schedules and drill library.
- Parents & players — Mobile app with live schedules, fee status, attendance history and branded progress reports.
What's inside
Scheduling
Multi-sport, multi-centre session scheduling with coach and venue conflict detection, bulk/recurring session creation and calendar views for every role.
Attendance
One-tap attendance for a whole batch, with per-player attendance history and percentages visible to owners, coaches and parents.
Fees & billing
Fee plans and training packages (N sessions valid for D days, auto-invoiced, usage tracked live from attendance), dues dashboards, automated payment reminders and GST-compliant invoices.
Enquiry CRM
A lead pipeline for admissions — new → contacted → trial → enrolled — with follow-up reminders, activity history and one-click conversion to player.
Players & assessments
Full player profiles, club-defined skill frameworks with grading scales, coach-submitted assessments with manager approval, side-by-side skill comparison and shareable branded player reports.
Match management
Internal and external matches, tournaments, dynamic rosters with guest players, per-match player statistics, win/loss records and each player’s career match history.
Drill library
A club drill library with video guides — coaches submit drills, admins approve, everyone trains from the same playbook.
Communication
Broadcast and targeted announcements to parents, coaches, teams or batches, plus in-app notifications for schedule changes and fee reminders.
Commerce & ticketing
A club merchandise store with its own public storefront, event ticketing (box office), and CRM campaigns with audience segments.
Team & multi-centre
Accounts for owners, admins and coaches with role-based access; unlimited centres and unlimited players under one club.
How pricing works
One plan, every feature, every club. You pay per active player per month — less than the cost of a glass of juice per player — billed in arrears on your actual roster, so players who join or leave mid-month count only for the days they trained with you. No tiers, no feature walls, no long-term lock-in. GST extra. Create your club and we'll reach out with your rate.
Frequently asked questions
What is CraftMyClub?
CraftMyClub is an all-in-one management platform (a sports ERP) for sports academies, clubs and coaching centres in India. It runs the daily operations — class scheduling, attendance, fee collection and dues tracking — and adds the growth layer on top: an enquiry pipeline for new admissions, player performance assessments, match management, progress reports for parents, a club store and event ticketing.
Who is CraftMyClub for?
Sports academies, clubs and coaching centres of any size in India — cricket academies, football clubs, badminton and tennis centres, swimming schools, martial arts dojos and multi-sport facilities. It serves three roles: owners and directors get revenue and operations dashboards, coaches get one-tap attendance and player assessment tools, and parents and players get schedules, fee status and progress reports.
How much does CraftMyClub cost?
CraftMyClub has one plan with every feature included — there are no tiers or feature walls. Pricing is per active player per month, less than the cost of a glass of juice per player, and is billed in arrears on your actual roster: players who join or leave mid-month are only counted for the days they were with you. GST applies. Contact us for your club’s rate.
What sports does CraftMyClub support?
Any sport. Clubs define their own sports, batches and skill-assessment frameworks, so a cricket academy can grade batting, bowling and fielding while a swimming school grades strokes and timings. Multi-sport academies can run every discipline — each with its own schedules, batches and assessment criteria — under one account.
Does CraftMyClub handle GST and Indian compliance?
Yes. Invoicing is GST-compliant with sequential invoice numbering and tax fields, built for Indian accounting from day one. The platform is also designed around India’s DPDP data-protection framework, with consent capture and data export/erasure support.
Is there a mobile app?
Yes. CraftMyClub has a mobile app for coaches, players and parents (Android today), alongside a full web application for owners, administrators and coaches. Coaches can mark attendance and log assessments pitch-side; parents can check schedules, fees and progress reports.
Can CraftMyClub manage multiple branches or centres?
Yes. A club can run unlimited centres and unlimited players under one account, with scheduling, batches and fee tracking per centre and a consolidated view for the owner.
How does the enquiry / admissions CRM work?
Every prospective member moves through a simple pipeline — new, contacted, trial, enrolled or lost — with follow-up reminders so no lead is forgotten. When an enquiry converts, one click turns it into an enrolled player with their history preserved.
Does CraftMyClub support player assessments and progress reports?
Yes. Coaches score players on club-defined skill frameworks, with an approval workflow so a manager reviews assessments before they count. Clubs can compare players side by side on a uniform scale and share a professional, club-branded player report with parents via a secure link.
Can CraftMyClub manage matches and tournaments?
Yes — this is a CraftMyClub speciality most academy software lacks. Clubs can organise internal and external matches with dynamic rosters (including guest players), record results and per-player match statistics, and maintain each player’s complete match record.
Is my club’s data safe with CraftMyClub?
Yes. Every club’s data is isolated at the database layer with row-level security, so one club can never see another’s data. Data is encrypted in transit, access is role-based, and no card details are ever stored on our servers.
How do I get started with CraftMyClub?
Create your club at craftmyclub.com/signup — it takes under a minute. Our team personally verifies and onboards every club, so after signing up we reach out to you, walk you through the platform (with your real club data if you like) and hand over your login credentials. Trials are available.
Who builds CraftMyClub?
CraftMyClub is built by Eqaim Technology and Services Private Limited, an Indian software company based in Faridabad, Haryana. It is designed in India, for Indian sports academies.
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